1. INTRODUCTION & CONTACT

 

This Privacy Policy sets out the ways in which we, the Brixen Proteomics Summer School Organizing Team (https://www.brixenproteomics.org/organizers/)  may collect and use your personal information in connection with this Advanced Course.

 

Our contact details are:

 

Name: Christina Ludwig

 

Address: Gregor-Mendel-Strasse 4, 85354 Freising, Germany

 

Contact email: [email protected]

 

 

 

2. TYPE OF PERSONAL INFORMATION WE COLLECT

 

We currently collect and process the following information (which is provided directly by you):

 

• Contact details (name, title, gender, country of citizenship, country of residence, email, phone, organization/institution);

 

• Demographic information (age and gender)

 

• Scientific Abstract of the applicant (title, author list, author affiliations, abstract text)

 

• Motivation letter of the applicant

 

• Travel grant information (in case applicants wants to apply for a travel grant)

 

• Billing information

 

• Correspondence with you (for example, we may keep a record of any correspondence with you in relation to the query).

 

 

 

3. PURPOSES FOR COLLECTING & PROCESSING YOUR PERSONAL INFORMATION

 

We use the information that you have given us in order to:

 

• provide you with information and support relating to the Brixen Proteomics Summer School;

 

• assess your application to attend the Brixen Proteomics Summer School;

 

• administer your participation in the Summer School, including processing your registration fee, handling submitted materials such as abstracts, and managing dietary requests;

 

• comply with applicable laws and regulations;

 

• If you are photographed as part of this onsite event, your image or likeness may be used in promotional material;

 

 

 

We may share this information with:

 

• The Federation of European Biochemical Societies (FEBS) as part of our reporting and funding obligations or for use by FEBS in reporting or promotion of its Advanced Courses program;

 

• The Education and Conference Centre (Bildungshaus) of the Augustinian Abbey of Neustift in Brixen (Stiftstr. 1, 39040 Vahrn, Italy);

 

 

 

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

 

• Your consent. You are able to remove your consent at any time. You can do this by contacting us at the details provided above.

 

• We have a contractual obligation.

 

• We have a legal obligation.

 

• We have a legitimate interest or where a third party has legitimate interests.

 

Where we use your information for our legitimate interests, or the legitimate interests of a third party, we make sure that we take into account any potential impact that such use may have on you and will not rely on this lawful basis where it is not proportionate to do so. If you have any concerns about our processing please refer to details of “Your Data Protection Rights” below.

 

 

 

4. HOW WE STORE YOUR PERSONAL INFORMATION

 

We take steps to ensure that the personal information that you provide is retained for only as long as it is necessary for the purpose for which it was collected (two years). After two years it will be deleted.

 

 

 

5. YOUR DATA PROTECTION RIGHTS

 

Under data protection law, you have rights including:

 

• Your right of access - You have the right to ask us for copies of your personal information.

 

• Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

 

• Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

 

• Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

 

• Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

 

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

 

• You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

 

Please contact us at the contact details above if you wish to make a request.

 

 

 

6. COMPLAINTS

 

If you have any concerns about our use of your personal information, please let us know by using the contact details above.

 

 

 

Date updated: 21.2.2026